Job Description

Position Type: Secretarial/Clerical
Location: Superintendent‘s Office, 85031
Date Posted: 10/26/2020
Date Available: Immediately
Date Closing: Until Filled

Administrative Specialist for the Executive Director for School Leadership.

Incumbents are responsible for performing duties of a specialized nature or serving as a lead to Administrative Technicians.


High School Diploma or General Equivalency Diploma (G.E.D.), and two years of specialized training and/or experience in the area of assignment, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. An Associate’s Degree is preferred.
The Administrative Specialist is the third level in a four level administrative support series. The Administrative Specialist is distinguished from the Administrative Technician by its responsibility for performing paraprofessional administrative support activities requiring thorough knowledge and understanding of rules, regulations, and policies in area of assignment. The Administrative Specialist is distinguished from the Administrative Coordinator, which is responsible for performing highly confidential and administrative support activities which have District-wide impact requiring independent operational decision making.
  • Using a computer and related software applications
  • Operating modern office equipment
  • Providing customer service
  • Maintaining records
  • Filing
  • Typing
  • Composing, editing, proofreading, and formatting letters, correspondence, reports, and other written materials
  • Prioritizing work
  • Tracking budgetary expenditures
  • Processing information and paperwork
  • Reading and interpreting policies and procedures
  • Organizing information
  • Using basic mathematics to include addition, subtraction, multiplication, and division
  • Gathering and organizing information
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
  • General office procedures
  • Customer service principles
  • Recordkeeping practices and procedures
  • Filing techniques and practices
  • Modern office equipment
  • District policies and procedures and State requirements
  • Basic accounting procedures to monitor and track budgets and to calculate payroll
  • General practices and procedures in area of assignment
  • Grammar, punctuation, and spelling
  • Basic mathematical principles and concepts.
Positions in this class typically require: reaching, fingering, grasping, talking, hearing, seeing, and repetitive motions. Incumbents may be subjected to blood and other bodily fluids. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
**Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work
REPORTS TO: Site Administrator
LOCATION: Superintendents Office
CALENDAR: 12 Month Calendar
JOB CATEGORY: Classified
BENEFITS: As approved by the Governing Board

Application Instructions

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