Job Description

This is a 9 Month Part time Non-Benifited Position

 

Bilingual Preferred

 

Hours 12:30 pm to 6:00 pm

 

 

BAND

GRADE

SUBGRADE

A

1

2

DEPARTMENT:

Varies

ACCOUNTABLE TO:

Varies

FLSA STATUS:

Non-Exempt

CLASS SUMMARY:

Incumbents are responsible for performing routine clerical support activities using established, defined procedures and limited knowledge of rules and regulations.

DISTINGUISHING CHARACTERISTICS:

The Administrative Assistant is the first level in a four level administrative support series.  The Administrative t Assistant is distinguished from the Administrative Technician, which is responsible for performing a wider variety of administrative support activities requiring greater knowledge and understanding of rules and regulations pertaining to programs and/or services offered.

Duty

NO.

ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)

FRE-

QUENCY

BAND/

GRADE

 

 

 1.

Inputs a variety of information into databases and/or spreadsheets, which may include: test scores, absences, excuses, tardies, detentions, suspensions, violations, student information, referrals, and other related information; prepares routine reports based on information in databases and/or spreadsheets.

Daily

30%

 

 

 

 

2.

Answers phones and greets students, parents, and administrators, which includes: directing calls to appropriate parties and providing information; and disseminating other related information. Contacts parents regarding student absences;

Daily

20%

 

 

 

 

3.

Prepares, verifies, and distributes a variety of information, which may include: AIMS letters, student lists, student withdrawals, time sheets, student identifications, detention slips, and other related information.

Daily

10%

 

Duty

NO.

ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)

FRE-

QUENCY

BAND/

GRADE

4.

Types a variety of correspondence to include letters, memos, surveys, agendas, newsletters, and/or tables.

Daily

5%

 

 

 

 

5.

Performs routine office activities, which may include: making copies, preparing labels, preparing student files, maintaining staff files, faxing documents, and performing other related activities.

Daily

5%

 

 

 

 

6.

Maintains school and room calendars and/or schedules; assists in scheduling appointments for teachers and/or administrators.

Daily

5%

 

 

 

 

7.

 Monitors inventory for classrooms, library, cafeteria, and/or other related areas; notifies appropriate individual(s) when inventory is low or depleted.

 Daily

5%

 

 

 

 

8.

Assists in registering new students and ensuring required paperwork is submitted; assists in administering assessment tests for new students.

Daily

5%

 

 

 

 

9.

Receives, sorts, and distributes mail.

Daily

5%

 

 

 

 

10.

Assists nurse in taking temperatures, cleaning injuries, administering medications, and notifying parents.

Varies

0 - 5%

 

 

 

 

11.

Performs other duties of a similar nature or level.

As Required

 

        

 

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Positions assigned to food services may be responsible for:

  • Performing and processing inventory transactions;
  • Verifying produce and other related orders.

Positions assigned to bilingual assistance may be responsible for:

  • Translating English and Spanish for teachers, parents, staff, and administrators, both verbally and in writing.

Positions assigned to the nurse’s office may be responsible for:

  • Assisting with tracking and dispensing medications;
  • Preparing attendance reports and truancy letters;
  • Administering first aid;
  • Taking temperatures;
  • Filing student medical records
  • Assisting in screening students
  • Verifying immunizations

Knowledge (position requirements at entry):

Knowledge of:

  • General office procedures;
  • Customer service principles;
  • Recordkeeping practices and procedures;
  • Filing techniques and practices;
  • Modern office equipment.

 

Skills (position requirements at entry):

Skill in:

  • Using a computer and related software applications;
  • Operating modern office equipment;
  • Providing customer service;
  • Maintaining records;
  • Filing;
  • Typing;
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

 

Training and Experience (position requirements at entry):

High School Diploma or a General Equivalency Diploma (G.E.D.), or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

 

Licensing Requirements (position requirements at entry):

None Required.

Physical Requirements: 

Positions in this class typically require: stooping, kneeling, crouching, reaching, fingering, grasping, talking, hearing, seeing, and repetitive motions.

Some positions may require: climbing, pushing, pulling, and lifting.

Incumbents may be subjected to extreme temperatures, blood, and other bodily fluids.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

NOTE

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:

Draft prepared by Fox Lawson and Associates LLC (LM)

Date:  03/02



Primary Location: Transportation

Shift Type: Part-Time

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Applications will be accepted beginning
Wednesday, July 17, 2019 12:00 AM
(Mountain Standard Time)

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