Job Description

Duties will include processessing contracted and hourly employees for bi-weekly payroll. Maintaining two databases, deductions, and timesheets. Must have knowledge of word and excel. 

BAND

GRADE

SUBGRADE

B

2

1

DEPARTMENT:

Varies

ACCOUNTABLE TO:

Varies

FLSA STATUS:

Non-Exempt

CLASS SUMMARY:

Incumbents are responsible for performing paraprofessional fiscal support activities.

DISTINGUISHING CHARACTERISTICS:

The Fiscal Support Specialist is the second level in a three level fiscal support series.  The Fiscal Support Specialist is distinguished from the Fiscal Support Technician by its responsibility for performing paraprofessional fiscal support activities.  The Fiscal Support Specialist is distinguished from the Fiscal Support Coordinator, which has accounting office coordination responsibilities.

DUTY

NO.

 

ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)

FRE-

QUENCY

BAND/

GRADE

 

 

1.

Processes transactions; researches and resolves discrepancies and/or erroneous information.

Daily

30%

 

 

 

 

2.

Verifies, monitors, analyzes, and reconciles financial information for an assigned area.

Daily

30%

 

 

 

 

3.

Creates, reviews, analyzes, interprets, and maintains a variety of records, systems, and logs.

Daily

10%

 

 

 

4.

Performs routine office activities, which may include: making copies; filing; sorting, opening, and distributing mail; entering information into a database; faxing documents; and, performing other related activities.

Daily

10%

 

 

 

 

5.

Assists in interpreting and applying policies, procedures, laws and regulations.

Daily

5%

 

 

 

 

6.

Prepares a variety of reports and/or statistical data with information obtained from databases and/or spreadsheets.

Weekly

15%

 

 

 

 

7.

Performs other duties of a similar nature or level.

As Required

 


 

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Positions assigned to Payroll may be responsible for:

  • Processing routers;
  • Revolving fund accounts, tax clearing accounts, and direct deposit accounts;
  • Preparing federal and state tax reports and Department of Economic Security reports;
  • Reviewing and preparing W-2 information;
  • Preparing the payroll calendar.

Positions assigned to Food Services may be responsible for:

  • Preparing and inputting daily invoices;
  • Completing vouchers;
  • Calculating paid, free, and reduced meal information for reimbursement;
  • Reconciling cash balance reports;
  • Preparing meal and labor hour reports by site, clusters, and the District.

Positions assigned to Special Services may be responsible for:

  • Processing and monitoring projected budget funds by accounting code;
  • Maintaining expenses based on federal and state guidelines for funds and capital expenses;
  • Processing students approved for residential treatment center vouchers.

Knowledge (position requirements at entry):

Knowledge of:

  • Basic auditing/monitoring techniques;
  • General office procedures;
  • Customer service principles;
  • Recordkeeping practices and procedures;
  • Filing techniques and practices;
  • Modern office equipment;
  • Bookkeeping principles;
  • Basic accounting principles;
  • Applicable local, state and federal laws and regulations;
  • Basic inventory control principles.
  • General practices and procedures in area of assignment;
  • Basic mathematical principles and concepts.

 

Skills (position requirements at entry):

Skill in:

  • Using a computer and related software applications;
  • Operating modern office equipment;
  • Solving problems;
  • Performing multiple tasks simultaneously;
  • Analyzing and compiling information;
  • Developing reports;
  • Applying policies and procedures;
  • Providing customer service;
  • Using a 10-key machine;
  • Prioritizing and assigning work;
  • Balancing and reconciling fiscal data;
  • Resolving bookkeeping and accounting discrepancies;
  • Maintaining records;
  • Filing;
  • Processing information and paperwork;
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

 

Training and Experience (position requirements at entry):

High School Diploma or General Equivalency Diploma (G.E.D.), and three years of experience directly related to accounts payable, bookkeeping, or payroll, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. 

 

Licensing Requirements (position requirements at entry):

None Required.

Physical Requirements

Positions in this class typically require: fingering, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

NOTE

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:

Draft prepared by Fox Lawson and Associates LLC (LM)

Date:  03/02



Primary Location: Payroll

Shift Type: Full-Time

Job Contact Information
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Applications will be accepted beginning
Tuesday, April 9, 2019 12:00 AM
(Mountain Standard Time)

Application Instructions

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