Job Description

JOB GOAL: Incumbents are responsible for performing highly confidential and administrative support activities which have a District-wide impact requiring independent operational decision-making. Incumbents may be responsible for translating oral and written communications. Incumbents will work from 8:30 a.m. - 5:00 p.m.


Training and Experience (position requirements at entry):

  • High School Diploma or General Equivalency Diploma (G.E.D.), and
  • Two years of specialized training and/or experience in the area of assignment, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above
  • Associate’s Degree is preferred. Must have 6 months’ experience working with elementary or preschool, toddler aged

Reports To: Classified Director of Cartwright Early Childhood Programs


  1. Maintains a variety of files and/or records, which may include: billing, student folders, immunizations, attendance records, and other related student information; work orders, requisitions, purchase orders, state tax credit logs, fire drills, professional development requests, and other related files and/or
  2. Prepares, verifies, codes, and/or processes a variety of information and/or paperwork, which may include: class lists, student withdrawals and transfers, attendance records, timesheets, bank statements, purchase orders, deposit slips, student slips, meal applications and other related information and/or paperwork; prepares related reports
  3. Types a variety of materials, which may include: notices, letters, awards, memorandums, student reminders, handouts, class lists, school calendars, forms, status reports, requisitions, booklets, service forms, event programs, and other related materials
  4. Performs routine office activities, which may include: making copies; filing; sorting, opening, and distributing mail; maintaining databases; faxing documents; maintaining and troubleshooting office equipment; and, performing other related activities
  5. Answers telephones and greets students, staff, parents, and administrators to include directing calls, taking messages, answering questions, and providing information; expedites the resolution of concerns and/or complaints
  6. Maintains supplies inventory and places orders with the District’s materials center and/or outside vendors.
  7. Compiles a variety of information and data and prepares related reports
  8. Trains new office staff on policies, procedures, and practices
  9. Assists in the destruction of records using established records retention guidelines
  10. Assists in monitoring budgetary expenditures and account
  11. Performs other duties of a similar nature or level
  1. Distributing classroom keys and familiarizing substitutes with the campus;
  2. Covering for the nurse by taking temperatures, administering medications, and other related activities;
  3. Taking picture identifications of personnel, staff, and
  4. Covering custodial responsibilities when needed. (i.e.laundry, cleaning up accidents, setting up and taking down playground equipment, etc).
  5. Covering classrooms and attending to children’s needs (i.e. filling in as a substitute teacher)
  6. Acts as the Director Designee in the absence of the Director


  • General office procedures;
  • Customer service principles;
  • Recordkeeping practices and procedures;
  • Filing techniques and practices;
  • Modern office equipment;
  • District policies and procedures and State requirements;
  • Basic accounting procedures to monitor and track budgets and to calculate payroll;
  • General practices and procedures in area of assignment;
  • Grammar, punctuation, and spelling;
  • Basic mathematical principles and concepts

TERMS OF EMPLOYMENT: Employment is for 8 hour, twelve months

Benefits: As approved by the Governing Board

Deadline for Application: Open Until Filled

Contact Person:

Cartwright School District #83

Haidee Ruiz, Human Resources

(623) 691-3915   Fax: (623) 691-4079

Primary Location: Cartwright Early Childhood Center

Shift Type: Full-Time

Job Contact Information

Applications will be accepted beginning
Monday, May 18, 2020 12:00 AM
(Mountain Standard Time)

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply online

Apply Online